Campus Visit Coordinator - Division of Enrollment Services
The Campus Visit Coordinator is responsible for coordinating a thriving and innovative campus visit program, managing the Baron Ambassador Program, as well as assisting in planning and organizing campus-wide recruitment programs such as Preview Days and Future Baron Days. The ideal candidate is an enthusiastic professional who is self-motivated and results-oriented with a passion for BPC and its overall mission.
Responsibilities
- Contact prospective students within 24 hours to gather necessary information to personalize their campus visit. Provide each student with a personalized confirmation schedule, folder, parking space, and welcome sign.
- Customize visit schedules including: admissions and financial aid info, class visit or lunch with a professor, chapel, campus tour, and coach meetings as requested.
- Work with faculty to arrange classroom visits or individual meetings for prospective students and their families.
- Build strong working relationships with departments such as Resident Life, Student Life, Facilities, Chartwells, and Athletics.
- Greet and assist visitors upon arrival, while managing coordination of other upcoming visits.
- Provide information on local hotel options to visiting students and families.
- Compile Visit Packets for prospective students.
- Assist the Director of Admissions in planning and coordinating Preview Days and Future Baron Days.
- Coordinate the campus visit program, including hiring, training, and supervising Baron Ambassadors (tour guides).
- Send correspondence to visitors before and after campus visits and Preview Day events.
- Maintain accurate reporting for visits and on-campus recruiting events.
- Log all follow-up calls, texts, and emails in Collegix to track contact history for each student visit.
- Evaluate campus visit program using post-visit surveys and report findings to the Director of Admissions.
- Provide administrative support to the admissions process as needed.
- Exceptional interpersonal skills
- Excellent organizational skills and ability to work autonomously
- Ability to manage multiple tasks throughout the day, adjust to frequent schedule changes, and complete priorities
- Excellent communication skills, both orally and in writing
- An awareness of and sensitivity to campus visitors’ needs and a commitment to endeavor to meet those needs
- Ability to exercise initiative and independent judgment
- Demonstrated ability to plan, organize, and execute complex events
- Knowledge of departmental and institutional functions and organization
- Ability to work effectively with institutional personnel and help foster a team mentality
- Possession of a valid driver’s license
- Ability and willingness to work flexible hours including evenings and weekends
- Capable of leading and managing a motivated student staff
- Experience working with volunteers or supervising students and/or staff
- Experience working in higher education student services or a closely related area
- Experience using computers and technology to inform and engage others
- Experience working with high school students
- Bachelor’s degree